Commission Meeting Minutes
City Of Lawrenceburg, Tennessee
February 7, 2002

A motion was made by Commissioner Lindsey to approve the minutes of the January 17, 2002 meeting; with a second by Commissioner Goolsby, the motion passed.

Mayor Lay introduced Sandra Cleghorn with the Boy Scouts. She addressed the Commission and introduced three Scouts: Matthew Blair, Marc Fritts, and Eagle Scout John Cleghorn. They will be shadowing some of our Department Heads today.

Mayor Lay also informed the public that City Offices would be closed February 18, in observance of Presidents Day. Usual Monday garbage pick-up will be on the following Thursday.

Mayor Lay also introduced some other special guest today. Garland Stone and Scott Heflinger with EnSafe Engineering Firm. Linda Adcock, Barry Moran, Geneva Hartbarger and Tommy Haskins with the Corps of Engineers, Judy Huff with TEMA, and Ray Ezell of Murray Manufacturing.

Mayor Lay invited Mr. Ron Cato and Steve Huffer to this mornings meeting and called upon Mr. Cato.

Mr. Ron Cato presented his staff and they made a presentation on the City of Lawrenceburg Utilities.

Steve Huffer informed the Commission that out of 72 projects in the gas, water and sewer projects, 36 have been completed. Many others are in the process.

Jody Cathy of the Electric Division reported on the progress in the New Substation and five State Road projects.

Mike Meek the Administrative Service Manager reported on the transfer of customer services and the combination of City Hall and Power System employees and services, including billing and receivables.

Rene Chandler the Financial Officer informed the Commission of the plans to have a new bond issue to decrease interest rates on outstanding debt.

Attorney Betz presented one ordinance and one resolution to the commission. Ordinance #949 – To amend Ordinance # 789 entitled the “Zoning Ordinance of the City of Lawrenceburg Tennessee”, for property owned by West Gaines Street Church of Christ. Requesting a zoning change from R-2 to C-2. Motion to approve on second and final reading was made by Commissioner Gowen, with a second by Commissioner Goolsby. Motion passed unanimously. Ordinance #950 - To amend Ordinance # 789 entitled the “Zoning Ordinance of the City of Lawrenceburg Tennessee”, by amending Section 7.030, B, by adding a new Subsection 3 (Buildings and Structures Exempt from Site Plan Requirements). Motion to approve on first reading was made by Commissioner Lindsey, with a second by Commissioner Gowen. Motion passed unanimously.

2002-7-2A A Resolution authorizing the city to borrow funds in an aggregate principal amount of not to exceed Ten Million Five Hundred Thousand Dollars ($10,500,000) and to execute and deliver a loan agreement and other documents relating to said borrowing: Providing for the application of the proceeds of said borrowing to refund certain outstanding obligations; providing for the payment of the city’s obligations under the loan agreement; and consenting to the assignment of the city’s obligations under the loan agreement. Motion to approve was made by Commissioner Lindsey, with a second by Commissioner Pulley. Motion passed unanimously.

2002-7-2B A Resolution to submit an application to the Tennessee Housing and Development Administration for Grant funds in the amount of $500,000.00. Motion to approve was made by Commissioner Pulley, with a second by Commissioner Goolsby. Motion passed unanimously.

2002-7-2C Accept bid for backhoe from J&J Tractor Sales, Inc. in the amount of $39,975.00. Motion to approve was made by Commissioner Gowen, with a second by Commissioner Lindsey. Motion passed unanimously.

2002-7-2D Charge off bad debts in the Water, Sewer, Gas and Sanitation Departments for the months of October, November and December 2001 in the amount of $38,686.02. Motion to approve was made by Commissioner Lindsey, with a second by Commissioner Gowen. Motion passed unanimously.

2002-7-2E Request qualifications, negotiate fees, and authorize the City Administrator to contract for appraisals of property as required for the Lawrenceburg Flood Control Project, in accordance with all applicable federal regulations under the Uniform Relocation Assistance Act of the Department of Housing and Urban Development (HUD) and to provide for local preference where possible. Motion to approve was made by Commissioner Gowen with a second by Commissioner Goolsby. Motion passed unanimously.

2002-7-2F Accept proposal from EnSafe, Inc., for engineering design services for Hicks Street Retention Ponds and Stormwater Drainage System Design. Motion to approve was made by Commissioner Lindsey, with a second by Commissioner Gowen. Motion passed unanimously.

Joe Baxter presented the Commission with a flood study from TVA prepared and distributed in 1959. and asked for a short recess in order for EnSafe Engineering to set up for their presentation. Mayor Lay made the motion for recess, seconded by Commissioner Gowen. Meeting recessed.

Meeting reconvened and EnSafe proceed to show plans and engineering designs for flood control in Lawrenceburg, including retention ponds.

Mr. Tommy Haskins with the Corps of Engineers spoke to the Commission and introduced the two ladies co- project managers: Geneva Hartbarger, and Linda Adcock; whom will be handling most of the Corps work with Lawrenceburg.

Judy Huff with (TEMA) Tennessee Emergency Management Association spoke on property acquisition, the part her department will be playing in our flood control project.

It was established that this is a Seven Million Dollar Plus project that must be done in order to prevent further damage to Lawrenceburg property owners. Part of the project would be funded by grants, however much of the project cost will have to be born by the citizenry. A future property tax increase may have to be done in order to fund the project. This is a community problem, and we all will have to pay for the prevention of future flooding in Lawrenceburg.

Mayor Lay thanked everyone involved in the project, and expressed the desire of the Commission to resolve this problem for the citizens.

City Administrator David Huseman reminded the Commission and citizens of the meeting on the Fire Department Substation meeting at the High School this evening, and the retreat the Commissioners are scheduled to attend this weekend.

With no further business to come before the meeting a motion was made by Commissioner Lindsey to adjourn, with a second by Commissioner Goolsby.

Meeting adjourned.

Attest: ______________________ 
City Administrator