Commission Meeting Minutes
City Of Lawrenceburg, Tennessee
February 22, 2001

Commissioner Gowen approved minutes of the February 8, 2001 meeting upon a motion with a second by Commissioner Lindsey. Motion passed

There were three citizens on the Citizens Request for today's meeting. Ms. Helen Brakonecke, Elmer Cook and Wanda Shultz. Ms. Brakonecke was asked to come to the Community Meetings on the Charter and again raise her question. Mr. Cook read a list of complaints and/or questions, and Ms. Shultz questioned about Tractor Trailer Trucks being parked on public streets.

The Commission will look at a proposal by Chief Shay, Commissioner Lindsey and Attorney Alan Betz concerning the question of parking. An amendment or ordinance may be submitted within the next few weeks regarding this request.

Commissioner Pulley informed the Commission that the Utility Assistance Center has assisted 435 citizens and in the process visited 20 homes. The center will remain open until 7:00 PM for the remainder of this week.

Commissioner Pulley also stated that in cooperation with Ms. Benefield's office at the County Courthouse, the City of Lawrenceburg will be open from 8:00 a.m. until 12:00 noon for the next few Saturdays to assist customers with their property tax payments.

Commissioner Pulley presented his end of the year report to the Commission:

Ours is not as glamorous a position as say Parks & Recreation, Street, and Police & Fire. We are more in a position of trying to manage the revenues that come into the system, to look for ways to get a rate of return on the assets that we have, and make sure we get a return from our investments.

This last year we worked on a detail budget for each one of the departments so we could be consistent in the way we put our budgets together. It would allow us to see where our revenues are coming in, not only from our general funds, but from our enterprise accounts as well as the special accounts. This will give us more continuity on those things, so that when we come to July, we bring those budgets puzzles into the commission, it's not so difficult to understand.

This past year the cost of some additional ability to manage our cash flow, we did not take out the $600,00.00 tax anticipation loan that we ordinarily have been over the past several years. This year we have instituted a consolidated purchase order system. In the past each one of the departments have had their own purchase order program, and they had certain people that would authorize purchases, and there was not an awful lot of consistency in the way we purchased products. We implemented a program to simplify the purchase order system, to allow one person to be the focal contact. We found that not only has it allowed us to purchase in greater volumes, especially in supplies, but it has allowed us to stop and say we may not need to purchase this product because one was just purchased in another department and we can share some of this. So we have been able to decrease some of the expenditure in that way.

We have also taken advantage of the State contract pricing, at times we have gone out and taken bids in areas where assets or day to day properties or tools that we needed. We have found that if we do just a little bit more investigation, the State buys in a wide volume, if we know exactly what we are looking for and we can determine how much of a use we are going to have, we can save several dollars by going into those areas. So, this past year we have done those things too.

We continue to look for ways to cut cost, looking for ways to get more productivity with the existing processes we have in place. As I say it is not the most glamorous jobs, but it is one of those things that you can not, you have to be able to keep your own house in order. It's a major job, and we have not only our general fund, which includes all of our departments here, we have gas, water, sewer as well as we have our citizens out there that are looking for us to give donations, such as the Shelter and all the other civic and community minded organizations and manage the funds of the city is a huge job. We are very fortunate that we have a lot of capable people within the administration who have been doing this for years. As we have continued to talk, we have gotten additional feedback. These systems are all based on recommendations on the staff that we have in place. Under Tom Head, Linda Adair and the rest of our administration we have been able to find ways to continue to save the taxpayers money.

So with that, it is a little bit of an overview of what it is we continue to work with finance.

I have been requested to bring this to the attention of our citizens this morning. Natural Gas - At the present time natural gas prices for March is running about $5.19 per decatherm, so we will be working, getting those prices locked in this week. We will be locking in our gas prices from April until September at $5.30 per decatherm, on 30% of what we anticipate using. That 30% would represent 50% of the residential use that we anticipate for this time period. We have talked with several advisors, we have looked at the market, to continue to work through it. We are also going to be locking 10% at $5.30 for a block between October 2001 and March 2002. We will continue to look at the market, and move forward with that.

Commissioner Lindsey informed the Commission that as of March 1, Neal Skinner will become the Assistant Chief of Police. Commissioner Lindsey also made a motion to allow all qualified citizens to vote on the proposed charter. Motion failed due to lack of a second.

Attorney Betz presented 1 ordinance and 5 resolutions.

ORDINANCE

# 936 - To amend Zoning Ordinance 789 by adding a new section 4.130 (Minimum Design Standards for Transmission and Communication Towers and Stations). Motion to approve on first reading was made by Commissioner Gowen, with a second by Commissioner Pulley. Motion passed.

A public hearing on Ordinance will be held on March 15.

RESOLUTIONS

1. Authorizing the City to execute and deliver a revised loan agreement in connection with the borrowing and application of funds to the financing of certain capital improvements to the city's electric system and refunding certain outstanding obligations. Motion to approve was made by Commissioner Pulley, with a second by Commissioner Gowen. Motion passed.

2. To approve an appropriation to Lawrence County, Tennessee for fees associated with the Lawrenceburg Planning and Development Office for building of the Career Center on the West Highland School property. Motion to approve was made by Commissioner Lindsey, with a second by Commissioner Pulley. Motion passed.

3. To enter into an inter-local agreement with the City of Ethridge for sanitary sewer service. Motion to approve was made by Commissioner Beard, with a second by Commissioner Gowen. Motion passed.

4. To enter into a grant agreement, Z-01-004145-00 between the State of Tennessee, Department of Military, Tennessee Emergency Management Agency and the City of Lawrenceburg. Motion to approve was made by Commissioner Gowen, with a second by Commissioner Lindsey. Motion passed.

5. Enter into an agreed order between the State of Tennessee, Department of Environment and conservation and the City of Lawrenceburg. Motion to approve was made by Commissioner Lindsey, with a second by Commissioner Pulley. Motion passed.

Rene Chandler explained the "Round Off for Schools" that the Power System is sponsoring.

Joe Baxter reminded everyone that this is Severe Weather Awareness Week and that a program will be presented this evening by John Gordon, lead forecaster for the National Weather Service, in the auditorium at 7:00 PM, on "The Forgotten F-5". The tornado that hit Lawrence County in 1998. Everyone is invited to attend.

With no further business to come before the meeting, a motion to adjourn was presented by Commissioner Pulley, with a second by Commissioner Gowen. Motion passed.

Attest: ___________________________________ Secretary/Treasurer, Tom Head